Meeting Rooms - General Policies
The Rehoboth Beach Library Board of Trustees (Board) has sole jurisdiction over the use of the Library facilities, including both meeting Rooms. The Library staff is responsible for administering policy governing the meeting rooms. All general Library use policies apply to the meeting Rooms.
The Meeting Rooms may not be used for any illegal purposes or in any manner that would impact or negate any terms of the Library’s insurance.
The Library reserves the right to deny, cancel, or suspend permission granted to any group or organization that violates the Library or meeting room policies and procedures. In case of any emergency, the Board has the right to cancel meeting room reservations. Such notifications shall be made as soon as possible.
The Library also reserves the right to limit frequency of usage by individual groups or functions in order the maximize availability to a broader spectrum of the Rehoboth Beach community.
Organizations using the meeting rooms agree to hold the Library harmless from and against any and all losses, claims, actions, damages, liabilities, and expense, including, but not limited to those in connection with loss of life, bodily personal injury or damage to property of whatever kind or nature including attorney’s fees and costs, proximately caused by an organization’s negligence.
Organizations using the meeting rooms shall assume complete responsibility for the general safety of their groups and the general Library public during meetings. Failure to do so shall be cause for future denial of meeting room privileges.
The Library reserves the right to charge fees for usage and to require a security deposit. The Board also reserves the right to waive any fees or security deposits.
No programs may be disruptive to the Library or its patrons.
The Board does not endorse, approve, nor disapprove the viewpoints of those organizations holding meetings or programs in the Meeting Rooms.
No group or organization may list the address or telephone number of the Rehoboth Beach Library as its own. Nor may they use the Library as its primary place of business.
No incoming telephone calls for members of any non-Library related organization shall be handled by the Library staff. The telephone in the meeting room is for local calls only.
All announcements, press released, flyers, etc., relating to meetings must state clearly that the meeting is not sponsored by the Board or the Rehoboth Beach Library.
Availability of both the Study Room and the Conference Room may be determined by calling the Library or by going to the Library web site, www.rehobothlibrary.org and clicking on “About Us”, “Events”.